I just arrived in Hokkaido

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The following information is useful especially for prospective foreign students of HOKKAIDO UNIVERSITY  in Sapporo.

MAJOR Important things to do(by order)

  • Location : Shin-Chitose Airport
  • Necessary Documents : Valid Passport and Visa
  • Difficulty for non-Japanese speaker : easy

Right after you arrive in Shin-Chitose Airport, you will receive a residence card (zairyuu ka-do, 在留カード)in the airport. Below is what a resident card should look like:

Front and back view of a Japanese residence card (zairyuu ka-do)
 

You will also be asked whether or not you want to get a baito (part-time job), depending on your program, you might be able to work up to 28 hours per week.

Do NOT lose this residence card, you will need it for the next procedure!

  • Location : Shin-Chitose Airport – Sapporo
  • Cash needed : Up to ¥1,500
  • Difficulty for non-Japanese speaker : normal

Depending on your circumstances, you will be assigned to one of the following dormitories (in case of Sapporo campus):

One of the best option to travel from Shin-Chitose airport to Sapporo is by JR railway (if you can get aboard no later than 12 am at midnight)

Please keep in mind that in Hokkaido, all the public transportation will be stopped at around 12 at midnight. In case of late arrival, it is possible to go to your assigned dormitory by taxi, and it will cost you around ¥12,000 !

  • Location : depending on your dorm, you need to go to different municipal office
  • Documents needed : residence card (zairyuu ka-do, 在留カード); passport
  • Difficulty for non-Japanese speaker : hard

You need to do this procedure within 14 days upon your arrival in Japan! Because of the complicated nature of this procedure, you will usually be guided by a Japanese supporter assigned by your supervisor.

  • Location : depending on your dorm, you need to go to different municipal office
  • Documents needed : residence card (zairyuu ka-do, 在留カード); passport
  • Difficulty for non-Japanese speaker : hard

You need to do this procedure within 14 days upon your arrival in Japan! Because of the complicated nature of this procedure, you will usually be guided by a Japanese supporter assigned by your supervisor.

Upon the completion of this procedure, you will receive a Health Insurance Card (real card may be different from the pic)

Front view of a Japanese National Health Insurance Card. Image may differ from actual card
 
National Health Insurance program will reduce the amount you need to pay for a treatment in hospital or general practitioner for up to 70% (if they are registered with the National Health program). This scheme will not cover birth, vaccination or general check-ups.
  • Location : depending on your dorm, you need to go to different municipal office
  • Documents needed : residence card (zairyuu ka-do, 在留カード); passport
  • Difficulty for non-Japanese speaker : hard

All residents aged 20 years and above are required to enroll in the so-called Japanese social security and tax number system. The popular name of this is the My Number system.

In case you are a foreigner who will be staying in Japan more than three months, you will be assigned a unique 12-digits number, which can be used to link and to synchronize personal information dispersed across different multiple agencies under your name.

After registering your place of residence in the local municipal office,  you will be mailed a notification card and application form for individual card by mail. The notification card should look like the following:

Front and back view of notification card, notification card is paper-type, no photo, and no expiration date
 

An application form for individual number card will also be included along with the delivery of notification card. You can apply for this individual number card free of charge for the first time.

Front and back view of individual number card, individual number card is plastic-type, with photo, and DOES EXPIRE!, available upon request
  • Location : Sapporo Hokudai Byoinmae Post Office
  • Main Documents needed : residence card (zairyuu ka-do, 在留カード); passport; Student ID;
  • Difficulty for non-Japanese speaker : normal
The closest Yuucho Bank near Hokkaido University, Sapporo campus
 

Make sure that your name written on your residence card exactly matches the name written on your student ID! Some paper works may require you to have some basic Japanese writing skills! Even the smallest mistake will require you to do a paperwork from the beginning again. It will be better to have a Japanese friend or supporter to help you.

After completing all necessary paper works, in the end, you will obtain both cash card (recommended) and bank book:

Sample cash card and bank book issued by Yuucho Bank, image may differ from the actual items
  • Location your department
  • Main Documents needed : residence card (zairyuu ka-do, 在留カード); passport; Student ID;
  • Difficulty for non-Japanese speaker : depending on English skill of international support staffs in your department

Every faculty/ department has different entrance procedures, check with the international support of your academic department.





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